How to apply for an exchange?

In my last post I already gave you the reasons to go on an exchange, how to apply for it though?

There are a few ways to do it, and they vary a little bit from one programme to another, but here are the main steps!

Checklist for everyone wanting to study abroad

  • Check your programme website to find out exactly what you need to do, when it comes to specific requirements, deadlines and options to go abroad. Here’s a list of links to all the study programmes.
  • The application process starts by handing in the application both online and also in paper form with a number of enclosures (Grades, CV, language requirements…), you will find everything you need to submit at your programme website (see above!).
  • After submitted, your application will be reviewed and KI will decide if you are an eligible and suitable candidate to go on an exchange abroad. If so, you will be nominated for it!
  • Next step is to contact the host university and select your courses; meaning the subjects you will study abroad.
  • Receiving your letter of confirmation: Once the host University has reviewed your application and confirmed it, you will be officially accepted for going on an exchange. You’ll be know this when you receive your letter of confirmation!

Going abroad for your master’s thesis

Many master’s students wait for their last semester to go abroad for their master’s thesis. In this case, the process can vary a little bit:

  • If you follow the previous steps and apply for an exchange within one of KIs partner universities, you will need to contact the host University yourself to look for a research group that would like to host you and give you a topic to write your thesis about.
  • You can also contact the university of your choice first, and if they don’t have an agreement with KI you can always contact your exchange coordinator to see if you could make it work.
  • Another way to go abroad during your Master Thesis is to join a research team from KI who is doing research abroad and try to get the chance to go to the field to collect data yourself.

Here are some useful webpages to learn more about going on an exchange while studying at KI:

Want to come to KI for exchange?

What if you are studying in a foreign university and want to come to KI for a semester or two?

In that case you will need to make sure that your home university has an agreement with KI so you can come to study here. If this is your case, go to the following website to learn more about this:


As you can see it’s not that difficult to apply for an exchange! I hope these tips help you decide on whether to do it and remember that you will gain a lot from such an experience!

If you have questions you can contact me at:



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